Self Service HR Software Systems

Employee Self Service HR software

When an employee logs in they will see their own version of the Dashboard For example they can see their holiday balance, upcoming holidays and bank holidays, outstanding request summary and any tasks they have to perform.

The Employee Self Service user can be provided with access, through read only, direct change or change through authorisation routes, to any data that HR wish to devolve to the Employee.

For example, typical functionality that HR might roll out to Self Service users at Employee level could be:

• Request holidays (with authorisation route)
• Request bank changes (with authorisation route)
• Online payslips (typically read only)
• Online timesheets (with authorisation)
• Absence (typically read only)
• Review personal planner
• Benefits
• Personal details
• Training and Development
• Dependents
• Next of Kin
• Online appraisals and review
• CPD

Manager Self Serve

Managers will also require access to the system. Again, Managers can have specific levels of access dependent on HR’s requirements and desire to devolve responsibility.

Here we can see that this Manager has chosen, in his Dashboard, to display his teams headcount status, his teams holiday and leave this week, outstanding requests and tasks.

The Manager Self Service user can be provided with access to their own department and also selected groups (such as First Aiders). Levels of access can be granted for each group as required.

As with employees, HR control the level of access that Managers (or any users) have to records and functionality.

For example, typical functionality that HR might roll out to Self Service users at Manager level could be:

• Authorise holidays
• Add absences
• Authorise Online timesheets
• Manage employee requests
• Manage departmental Training and Development
• Review team planner
• Create departmental reports
• Run departmental reports
• Perform Group Actions
• Online appraisals and review

Other Users of Self Service HR system

Anyone can use Self Service. Specific levels of access can be granted to allow unlimited numbers of roles from Reception to specialist roles like First Aiders, Fleet Manager, Supervisors, Shift Managers and so on.

Security does not have to be set by Department and users can be granted access to data, functionality and employees in any combination with full security, all controlled by HR.