Preparing for GDPR & the role of HR Software

What is GDPR?

The UK is about to undergo the biggest change to its Data Protection laws in over twenty years. General Data Protection Regulation, or GDPR, is due to come into force on 25th May 2018, and will replace the current Data Protection Act 1998. It will harmonise data protection laws across the EU, and will update the current regulations to take full account of globalisation, and the ever-changing technology landscape. Businesses will now need to demonstrate that they comply with the regulation when handling personal data.

The Regulation will apply to any company processing the personal data of individuals in the EU in relation to offering goods and services, or else to monitor their behaviour. Significant penalties can be imposed on employers who breach the GDPR, including fines of up to €20 million or 4% of the businesses annual turnover, whichever is greater. The level of fine will depend upon the type of breach and any mitigating factors, but they are designed to strongly penalise any employers who show a disregard for the GDPR.

How can smart HR software help you prepare?

Although HR software alone cannot guarantee your compliance, it can certainly help you undertake the tasks you need to in order to remain compliant, removing a lot of the margin for error and relieving the administrative burden created for the HR and Payroll teams. For example;

Data retention and erasure

  • A central place for holding and controlling data eases the burden of compliance when it comes to data management and erasure
  • System rules allow you the ability to configure the software to delete historical data within a timescale appropriate for your business

Self service

  • Employees have access to real time data held on them – meaning they can update their own personal information
  • Giving this responsibility back to employees minimises the risk of human error and helps adhere to subject access request deadlines


  • A central place for holding recruitment records eases the burden created by a candidate/employee asking for interview notes etc.

The Right to Restriction of Processing

  • The Right to Restriction of Processing provides individuals with the right to request that the processing of their data is restricted in certain cases
  • A flag can be set against employee records where this applies – meaning the system will display a warning if someone tries to edit these records
  • Records with this flag can also be excluded from reports etc. as required

Automation and workflows

  • Automating your processes and setting alerts and workflows will greatly enhance your ability to stay compliant with data requests and timescales

Legislation compliance

  • As legislation evolves, a cloud-based system can help ensure you stay compliant via regular system updates

Secure lock on documents.


Want some more information?

There are some resources below to help you get ready for the changes, but for more information, or to organise a demonstration of Cascade, contact us using this form and we will give you a call.


WEBINAR: What you need to know about GDPR & the role of HR software

We have always taken data protection very seriously, and, as part of our continued dedication to data security, we have recorded a webinar to cover what you need to know about GDPR, and how intuitive HR software can help you remain compliant throughout the upcoming changes. The webinar is designed to inform viewers of updates and recommendations straight from the ICO, as well as provide information around the role HR software could play.

Factsheet: 10 things you need to know about GDPR

If you are you finding the countdown to GDPR a little overwhelming, we get it! The intricacies of the new legislation can be confusing, especially when it comes to understanding the key factors that could affect your business.

To help with this, Cascade has identified the ten most important facts surrounding the new GDPR legislation, its likely impact on UK teams and businesses, and how you can best prepare for its impact.

To view the factsheet click on the image below.

GDPR Infographic.

Checklist: 8 steps to prepare your business for GDPR

It can be easy to feel overloaded with information when it comes to preparing your business for GDPR regulations. Are you concerned about the challenges you may face during implementation, or struggling with identifying what aspects of the requirements are relevant to your business?

To help with this all too common scenario, we have put together an exclusive GDPR Checklist, laying out the eight key steps to follow on your business’s journey to complete GDPR compliance. Download the checklist by clicking on the image below.

Our promise to our clients…

Any extra product functionality required by GDPR will be fully implemented prior to the 25th May 2018 commencement date. All customers will be kept fully informed of any significant changes that may be necessary to Cascade’s service provision due to the new legal requirements.

However, we at Cascade remain confident in our ability to deliver the same high levels of service provision and protection as always, continuing to provide our clients with complete confidence in our products and services under the new guidelines.

Stay up to date…

If you want to make sure your up to date with the latest GDPR information, as well as Cascade news, why not read our blog, or follow us on Twitter?

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Cascade HR is a well-established, award-winning provider of fully-integrated HR and payroll software. The company is renowned as much for its quality of project management and ongoing customer service levels, as it is its dynamic technology. Over 


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