HR SOFTWARE > Expenses Management Module
Claiming, authorising and processing expenses is undoubtedly not the best use of anyone’s time. That’s why we’ve created robust Expenses Management software which ensures seamless and controlled communication between the people who need to know what’s going on, and of course, the accurate reimbursement of staff.
This clever browser-based module is an extension of Cascade’s Self-Service software, so there’s no need for a complex or resource-heavy roll out and implementation. You simply add the license, configure your system, and start benefitting from our new expenses functionality.
This module has been purposefully designed so that it is quick and easy to use – after all, you want to devolve administrative responsibilities to employees and their line managers, but you don’t want to disrupt their productivity. That’s why staff can simply input the expenses and mileage they need to claim, selecting from the helpful options that we’ve provided. We’ll even calculate the VAT to save extra time. Then, once the claim has been submitted online, managers will be prompted to authorise, or reject, the claim.
If you use our fully-integrated Payroll software, Cascade will then ensure the expenses are repaid automatically, to the right people, at the right time. Alternatively, the system can create a separate BACS file for your own payroll software. Everything really is taken care of, meaning that’s one less thing for you to worry about.
For example, using our intuitive reporting feature, you can analyse expenses data to uncover trends from which proactive action can be taken. Are particular employees or staff from certain departments repeatedly exceeding the normal expenses rate, for instance? Or are there any expenses authorisations that need to be challenged?
You can utilise the power of our Workflow module too. The Query Builder feature within Core HR for instance, can monitor key trigger points according to the parameters you set. So, if a specific figure or indicator is reached, a process will then automatically start. If a single employee claims in excess of a specific monetary value, for example, Workflow could notify the line manager or finance department to take appropriate action, as pre-defined by your HR team. All of this, and more, can then be monitored and reported upon.
You see, it’s all part of our commitment to save you time and money. So, if you’d like to ease your workload, improve efficiencies and strengthen the financial robustness of the wider business, let our Expenses Management software become a valued part of your approach HR and payroll.